Oral Presentations
Each
oral presentation paper is allocated 20 minutes. Presentation
of your slides should not take more than 15 minutes, leaving 5 minutes
for introduction by the Session Chair and questions from the audience.
When presenting your slides you may find the following guidelines
useful:
-
Organize your slides around the points you intend to make, using no
more than one slide per minute. A reasonable strategy is to allocate
about 2 minutes per slide when there are equations or important key
points to make, and one minute per slide when the content is less
complex.
-
Slides attract and hold attention, and reinforce what you say,
provided you keep them simple and easy to read. Plan on covering at
most 6 points per slide, covered by 6 to 12 spoken sentences and no
more than about two spoken minutes. Make sure each of your key
points is easy to explain with aid of the material on your slides.
-
Do
not read directly from the slide during your presentation. You
shouldn't need to prepare a written speech, although it is often a
good idea to prepare the opening and closing sentences in advance.
-
Rehearse your presentation in front of an audience before you give
your presentation.
Surrogate presenters are strongly discouraged, but if you will have to
use them they must be sufficiently familiar with the material being
presented to answer detailed questions from the audience. In addition,
the surrogate presenter must contact the Session Chair in advance of
the presenter's session.
All
presentation rooms will be equipped with a PC/laptop and data
projector. Only PowerPoint and PDF slides will be accepted. Each
presenter must approach the Session Chair well in advance of the start
of the session to load his/her presentation on the PC/laptop.
Presenters will not be permitted to use their own laptop for
presentation.
If
you need any special audio or visual equipment, please contact us by
sending email to
secretariat@icspc07.org. Such requests must be received well
before the conference date. Failure to make prior arrangements may
mean that the equipment will not be available to you.
To
ensure that the entire audience will be able to see your presentation,
we recommend that you prepare your slides according to the following
guidelines:
-
The
contents of slides should fit within a rectangle 19cm by 23cm.
-
Lettering: a minimum font size of 24 points (capital letters at
least 6mm high) should be used, set in a "sans serif" font (for
example "cmss" in the Computer Modern family or the "Helvetica"
PostScript font).
-
Spacing: A minimum of 5mm of blank space should be left between
lines; more is preferable. Leave as much "white space" as possible
to make your slides easily readable.
Following these guidelines, you will easily be able to put as much
information on the slide as your audience can absorb in one minute.
Remember, you can expand upon some points in your lecture
presentation; the slides need not contain every minor piece of
information. It is more important that they be easily readable by the
audience. Your Session Chair might contact you in advance of the
conference to request copies of your slides.
Finally, since the printed proceedings will be available only upon
request and at additional cost (only CD-ROMs are included in
registration), authors are encouraged to bring along a dozen or more
copies of their papers for distribution to the interested attendees.
Poster
Presentations
Poster sessions are a good medium for
authors to present their papers and meet with interested attendees for
in-depth technical discussions. In addition, attendees find the poster
sessions a good way to sample many papers in parallel sessions. Thus
it is important that you display your message clearly and noticeably
to attract people who might have an interest in your paper.
Your poster should cover the key points
of your work. It need not, and should not, attempt to include all the
details; you can describe them in person to people who are interested.
The ideal poster is designed to attract
attention, provide a brief overview of your work, and initiate
discussion. Carefully and completely prepare your poster well in
advance of the conference. Try tacking up the poster before you leave
for the conference to see what it will look like and to make sure that
you have all of the necessary pieces.
Please prepare your poster using A0
size in portrait orientation (width = 841 mm, height = 1189 mm).
Material will be provided at the conference to mount your poster to
the board.
When preparing your poster, you may find
the following guidelines useful:
-
The title of your poster should appear
at the top in letters about 25mm high.
-
Below the title put the author(s)'
name(s) and affiliation(s).
-
The flow of your poster should be from
the top left to the bottom right. Use arrows to lead your viewer
through the poster.
-
Use color for highlighting and to make
your poster more attractive.
-
Use pictures, diagrams, cartoons,
figures, etc., rather than text wherever possible.
-
Try to state your main result in 6
lines or less, in lettering about 15mm high so that people can read
the poster from a distance. The smallest text on your poster should
be at least 9mm high, and the important points should be in a larger
size.
-
Use a sans-serif font (such as "cmss"
in the Computer Modern family or the "Helvetica" PostScript font) to
make the print easier to read from a distance.
-
Make your poster as self-explanatory as
possible. This will save your efforts for technical discussions.
There will not be any summaries given at
the beginning of the poster sessions, so authors need not prepare any
overhead slides for their poster presentations, but you may want to
bring along several copies of your poster presentation or the
proceedings paper for distribution to interested attendees. You may
bring additional battery-operated audio or visual aids to enhance your
presentation.
Prepare a short presentation of about 5
to 10 minutes that you can periodically give to those assembled around
your poster throughout the 2-hour poster session.
If possible, more than one author should
attend the session to aid in presentations and discussions, and to
provide the presenters with the chance to rest or briefly view other
posters.
