Instructions for preparing and submitting final version paper and the
associated IEEE copyright transfer form
If your paper has been accepted by the review process for presentation
and publication at ICSPC07, then you need to perform the following
steps:
The
above are included as steps 4 to 8 of the
Authors Kit. These steps are re-produced below for convenience.
Please note that you need to perform all the above steps before
October 1st, 2007.
NO EXTENSIONS WILL BE GRANTED BEYOND THE DEADLINE. Failure to meet the
deadline will result in an automatic withdrawal of your paper for
presentation and publication.
Revising Accepted Papers: If your paper is accepted by the
review process for presentation and publication at ICSPC07, you should
prepare your final paper for submission. This will be substantially
the same as the paper proposal but must take into account reviewers'
comments. The ICSPC07 Technical Program Committee reserves the right
to reject a final paper if the reviewrs' comments are not adequately addressed.
Final Paper Formatting:
When preparing your final document, use the same formatting
specifications described in the Authors Kit. Final papers not conforming with
the required format will not appear in the proceedings.
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ICSPC07 papers will be included in IEEE Xplore®. Therefore, all final
paper files must adhere to the IEEE Xplore PDF specifications for
compatibility.
If your final paper file is not IEEE Xplore-compliant then it will be
automatically withdrawn from presentation and publication.
Simplified requirements for creating PDF files for IEEE Xplore are
enumerated in:
IEEE Requirements for PDF Documents v3.2 [PDF]
More
details on creating IEEE Xplore-compliant PDF files can be found under
"File Format" discussed in the
Authors Kit.
In
order to facilitate the process of creating and veriying PDF files,
ICSPC07 has registered for use of the IEEE tool: IEEE PDF eXpress™.
This is a free service to IEEE conferences, allowing their authors to
make IEEE Xplore-compliant PDFs (Conversion function) or to check PDFs
that authors have made themselves for IEEE Xplore-compliance (PDF
Check function).
In
order to verify that your final paper is IEEE Xplore-compliant please
follow the steps below:
1.
Go to the IEEE PDF
eXpress site and log-in as follows:
First-time users:
a.
Click “New Users - Click Here”.
b.
Enter icspc07 for the Conference ID, your email address, and
choose a new password. Continue to enter information as prompted.
c.
You will receive online and email confirmation of successful account
setup.
Previous users, but using it the first time for the ICSPC07
conference:
a.
Enter icspc07 for the Conference ID, your email address, and
enter the password you used for your old account.
b.
When you click “Login”, you’ll receive an error saying you need to
set up an account. Simply click “Continue”. By entering your
previously used email address and password combination, you will
enable your old account for access to the ICSPC07 conference.
c.
Check that the contact information is still valid, and click
“Submit”.
d.
You will receive online and email confirmation of successful account
setup.
Returning users:
a.
Enter icspc07 for the Conference ID, your email address, and
password.
2.
For each ICSPC07 paper that you want to process, click “Create New
Title”.
3.
Enter identifying text for the paper (title is recommended but not
required).
4.
Click “Submit PDF for Checking” or “Submit Source Files for
Conversion”.
5.
Indicate platform, source file type (if applicable), click Browse and
navigate to file, and click “Upload File”. You will receive online and
email confirmation of successful upload.
IEEE
PDF eXpress can convert the following file types to PDF:
*For
documents created in formats that do not embed source files, include
all support files with the final manuscript in a folder. Put this
folder in a compressed archive for submission. If it is possible to
embed images in the source document, you should do so to avoid
potential issues, such as missing graphics.
IMPORTANT: A DVI (DeVice Independent file) is required for LaTeX
conversions, in addition to all associated image files. Make sure that
your LaTeX system can output a DVI, otherwise it cannot be converted.
Be sure also to check that your images are properly referenced, and
that DVI can handle the image file types used (DVI does not handle
some newer image types, such as *.png).
6.
You will receive an email with your Checked PDF or IEEE PDF
eXpress-converted PDF attached. If you submitted a PDF for Checking,
the email will show if your file passed or failed. Take one of the
following actions:
If the PDF submitted fails the PDF check:
a.
Submit your source file for conversion by clicking Try again, then
Submit Source Files for Conversion OR
b.
Read the PDF Check report, then click “The PDF Check Report” in the
sidebar to get information on possible solutions OR
c.
Click “Request Technical Help” through your account.
If you are not satisfied with the IEEE PDF eXpress-converted PDF:
a.
Resubmit your source file with corrections by clicking Try again,
then Submit Source Files for Conversion OR
b.
Submit a PDF by clicking Try again, then Submit PDF for Checking OR
c.
Click “Request a Manual Conversion” through your account.
If the PDF submitted passes the PDF Check, or you are satisfied with
your IEEE PDF eXpress- converted PDF:
a.
Submit your IEEE Xplore-compatible PDF(s) according to the ICSPC07
online final paper submission guidelines below.
Note: Uploading a
paper to IEEE PDF eXpress is NOT the same as submitting the final
paper for publication. You will still need to submit the
checked PDF of your final paper through EDAS. Please refer to the
ICSPC07 online final paper submission guidelines below.
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Final Paper Submission:
You are required to submit the IEEE Xplore-compliant PDF file of your
final paper by October 1st, 2007. NO EXTENSIONS WILL BE GRANTED BEYOND THE DEADLINE.
Failure to meet the deadline will result in an automatic withdrawal of
your paper for presentation and publication.
Please follow the steps below to submit your final paper
electronically:
1. Go
to the on-line submission system EDAS
and log-in using your EDAS account (this should be the same account
you have used to submit the initial paper proposal). Your username
will be your email. If you cannot remember your password then ask EDAS
to email it to you by following the link
EDAS PASSWORD
REMINDER.
2.
Click on the "My Papers" menu item at the top of the page. This will
produce a list of all your papers on the EDAS system.
3.
Click on the title of the paper that you want to submit. This will
take you to the individual paper page that contains all details of the
paper.
4.
Make sure that all author information are stored correctly on EDAS and
matches the information on the PDF file. Author information (e.g.
names, affiliations, etc.) that will appear in conference publications
and materials (e.g. Proceedings, CD-ROM, badges, etc.) will be taken
from the EDAS system and not from the submitted PDF file. In
particular:
a.
Make sure that ALL paper authors are included on the author list on
EDAS. If you need to add/delete an author then click on the "Add
Author" icon 
within the
"Authors" field.
b.
Make sure that the order of authors on EDAS is correct. If you need to
change the order of authors then click on the "Move Author Up"
and "Move Author
Down" 
icons
within the "Authors" field.
c.
Make sure that all authors update their profile (affiliation, email,
country, etc.) on the EDAS system. To achieve this, the author needs
to log-in to his/her EDAS account and click on the "My Profile" menu
at the the top of the page.
5.
Make sure that all paper information are stored correctly on EDAS and
matches the information on the PDF file. Paper information (title,
abstract, keywords) that will appear in conference publications (e.g.
book of abstracts, proceedings, CD-ROM, etc.) will be taken from the
EDAS system and not from the submitted PDF file. If you need to modify
paper information then click on the "Edit" icon
next to the "Title" /
"Abstract" / "Keywords" field.
6.
Click on the "Upload Manuscript" icon
within the "Final
Manuscript" field. This will take you to a new page. Click on the
"Browse" button and browse to your IEEE Xplore-compliant final PDF
file. Click on the "Upload Manuscript" button to upload the selected
file to the system.
Depending on the size of your file and your internet connection speed,
the file upload may take a few minutes. If the file is uploaded
successfully then a confirmation message will be displayed. You will
also receive an e-mail confirmation with the details of your
submission. If you do not see the confirmation page after uploading
your file, you may not have successfully completed your file upload.
If you encounter trouble, please contact the conference secretariat.
Final Paper Inspection: Similar to the proposal submission, your final document will be checked to ensure that it meets all
formatting and compatibility requirements to be included in a visually pleasing and
IEEE Xplore-compliant proceedings. If we encounter errors in the appearance or compatibility of your document file, you will be contacted by email.
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Copyright Form:
Every ICSPC07 paper accepted for presentation and publication
MUST have attached to it an IEEE Copyright transfer form. You are
required to submit the IEEE Copyright transfer form by
October 1st, 2007. NO
EXTENSIONS WILL BE GRANTED BEYOND THE DEADLINE. Failure to submit the
IEEE Copyright transfer form by the deadline will result in an
automatic withdrawal of your paper for presentation and publication.
Please follow the steps below to submit your IEEE Copyright transfer
form electronically:
1. Go
to the on-line submission system EDAS
and log-in using your EDAS account (this should be the same account
you have used to submit the initial and final papers). Your username
will be your email. If you cannot remember your password then ask EDAS
to email it to you by following the link
EDAS PASSWORD
REMINDER.
2.
Click on the "My Papers" menu item at the top of the page. This will
produce a list of all your papers on the EDAS system.
3.
Click on the title of the paper that you want to submit the copyright
form for. This will take you to the individual paper page that
contains all details of the paper.
4.
Click on the icon ©
within the "IEEE Copyright form" field. This will take you to a new
page. Click on the "Copyright submission" button. This will take you
to an IEEE Electronic Copyright Form page generated specifically for
your paper. Follow the instructions there to submit an electronically
signed copyright transfer form to IEEE. Note that once you perform
this step successfully you will not need to fax or mail a paper
copyright form.
Copyright Issues for Web Publication:
If you plan to publish a copy of an accepted paper on the Internet by
any means, you MUST display the following IEEE copyright notice on the
first page that displays IEEE published (and copyrighted) material:
Copyright 2007 IEEE. Published in the 2007 IEEE
International Conference on Signal Processing and Communications
(ICSPC07), scheduled for November 24-27, 2007 in Dubai, United Arab
Emirates. Personal use of this material is permitted. However,
permission to reprint/republish this material for advertising or
promotional purposes or for creating new collective works for resale
or redistribution to servers or lists, or to reuse any copyrighted
component of this work in other works, must be obtained from the IEEE.
Contact: Manager, Copyrights and Permissions / IEEE Service Center /
445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA.
Telephone: + Intl. 908-562-3966.
If you post
an electronic version of an accepted paper, you must provide the IEEE
with the electronic address (URL, FTP address, etc.) of the posting.
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Author Registration: The final version of your accepted paper will appear in the conference proceedings provided that at least one of the authors registers, with payment, at the full author-rate. This must be carried out on or before
October 1st, 2007.
Registration fees and Instructions for registration will be available soon.
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